CUSTOMER PURCHASE ORDER

Each customer can have a standard preassigned purchase order number. If present, it becomes the default purchase order for each invoice for the customer.

If a customer requires purchase orders, the driver is prompted to enter the purchase order when completing the invoice.

The driver can also be prompted to enter a reference number (for example cost center code), at the start of invoice entry.

COD ACCOUNTS

Each customer has assigned terms, and each can be set to COD. When the invoice is completed, the software recommends the driver obtain payment by cash or check.

CASH AND CHECK PAYMENTS

The driver may accept payment by cash or check. The check payment can be any value up to the value of the invoice. The cash payment can be for up to and slightly above the remaining value of the invoice, with the change amount calculated by the software and displayed for the driver.

When the driver enters a "Receipt on Account" for a customer, the payment can be taken in cash or check, or both.

CASH REFUNDS

When an invoice has a negative total, the driver can issue a cash refund.

BALANCING COLLECTIONS

The software keeps track of receipt of cash and checks, and disbursement of cash.

At the end of each trip/shift, the driver can print a cash and check analysis report onto the truck's printer. This report contains the details on each cash and check transaction, and a summary of cash and checks processed on the trip/shift.

This report is used by the driver to reconcile cash on hand and checks received.

Copyright 1999, 2000 Marietta Systems, Inc.   All rights reserved